Share a live Shopify spreadsheet with your team, agency, or suppliers. Give each person the right access per worksheet, see who changed every cell, and control who can sync changes to Shopify. Everyone works on drafts until an authorized person pushes them live.
Mixtable spreadsheets are built for more than one pair of hands. Share them, scope what each person can see and change, and keep a record of every edit, with Shopify updates behind one deliberate sync.
Invite collaborators to a spreadsheet by email. Each person needs their own Mixtable web app account, so access is always tied to a real login.
Give each collaborator read and write, read-only, or no access, sheet by sheet. Keep costs private, open tags for editing, and share an analytics sheet read-only.
Editing and publishing are different jobs. A dedicated permission controls who can run Sync to Shopify, independent of who can edit.
See what changed, when, and by whom for any cell or row, with changes grouped by date, editor, column, and value.
Everyone's edits stay highlighted drafts in the spreadsheet. Nothing reaches your store until an authorized person reviews and syncs.
Change a collaborator's permissions or remove them whenever you need, per spreadsheet, without touching your Shopify staff accounts.
The usual workaround is exporting a file and emailing it around, then guessing which copy is current. A shared Mixtable spreadsheet is one live version, connected to your store, that everyone with access works in together.
Not everyone should see everything, and fewer still should edit it. Permissions apply per worksheet, so an agency can rewrite SEO fields without ever opening your costs, and finance can read margins without risking a stray edit.
The team fills in drafts all week: new copy from the agency, price updates from ops, tags from the intern. None of it touches Shopify until someone with sync permission reviews the pending changes and runs Sync to Shopify.
Shared editing only works with accountability. Cell history shows every value a cell has held, and row history groups a record's changes by date, editor, column, and value, so a surprise price is a lookup, not an investigation.
When the work is ready, a collaborator with sync permission opens the preview, reads through every pending change the team prepared, and runs Sync to Shopify. Editing is shared, publishing is deliberate.
Sharing works on any Mixtable spreadsheet, whatever Shopify data it holds, from products and prices to orders and B2B companies.
Teams usually improvise with shared logins or emailed files. Here is how the options compare when several people touch the same store data.
| Collaboration task | Mixtable | Shared admin access | Emailed spreadsheets | Google Sheets copies |
|---|---|---|---|---|
| Work on live Shopify data together | Yes, one connected spreadsheet | Yes, in the admin | Stale copies | Stale copies |
| Limit access per worksheet | Yes | Coarse staff permissions | No | Per file or tab, manual |
| Separate editing from publishing | Yes, sync permission | No, edits are live | Whoever re-imports | Not connected to Shopify |
| See who changed each cell | Cell and row history | Admin events, coarse | No | Version history, no sync |
| Safe for agencies and suppliers | Scoped, revocable access | Risky, broad access | Data leaves your control | Data leaves your control |
| Changes reach Shopify | One reviewed sync | Instantly, unreviewed | Manual re-import | Copy-paste back |
Comparison reflects typical team workflows. Collaborators need their own Mixtable web app account, and access is per spreadsheet.
Share the spreadsheet once, set the permissions, and let the drafts flow in.
Install the Mixtable Spreadsheet Editor from the Shopify App Store and open the spreadsheet you want to share.
Share the spreadsheet by email. Each collaborator needs a Mixtable web app account.
Choose read and write, read-only, or no access per worksheet, and who can sync.
The team edits together, and every change stays a highlighted draft with history.
An authorized collaborator checks the preview and runs Sync to Shopify.
Open your Mixtable spreadsheet and share it by email with each teammate. They sign in with their own Mixtable web app account and see the same live, Shopify-connected spreadsheet you do, with the permissions you gave them.
Yes. Sharing is by email to people with a Mixtable web app account, so every edit is tied to a real login. There is no anonymous or public link sharing.
Yes. Permissions are set per worksheet for each collaborator: read and write, read-only, or no access. A supplier can see only their product line while your costs tab stays completely hidden.
Yes. A separate permission controls who can run Sync to Shopify. The whole team can prepare drafts, and only the people you authorize can publish them to the store.
Yes. Cell history shows what any cell held before, and row history groups a record's changes by date, editor, column, and value, so you always know who changed what and when.
Yes, that is one of the best fits. Give an agency write access to just the worksheets they manage, like SEO fields, or a supplier read-only access to their products, and remove the access the day the engagement ends.
No. Every edit from every collaborator stays a highlighted draft in the spreadsheet. Your store only changes when someone with sync permission reviews the pending changes and runs Sync to Shopify.
Yes. You can change a collaborator's per-worksheet permissions or remove them from the spreadsheet at any time, without touching your Shopify staff accounts.
Open Mixtable, share the spreadsheet, and keep publishing exactly as controlled as you want it.
